Setting Up The Logistics for Your Event

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Facilitator Masterclass Training 7

"It's the little details that are vital.  Little things make big things happen. — John Wooden

  • Setting Up The Logistics for Your Event

    Description:  When done flawlessly, no one notices logistics, but if you don’t know what to expect or how to anticipate the common needs of facilitated groups, it can be nearly impossible to have a flawless event the first time. In this masterclass you’ll get the punch-list of everything that you need to do before, during, and after the event to make sure it goes smoothly and stress-free.

Masterclass Summary

  • Click the audio below to listen to the masterclass or download it to your device from the DOWNLOADS section below so you can listen on the go.  Each training contains Implementation Exercises and Reflection Questions to help you put this material into practice.  You’ll find the Transcript, Exercises, and Worksheets below.

  • 8 Logistical Components to Setup For Your LIVE Events

    Here is a list of the logistical components you’ll want to be considering and arranging for your next LIVE event.

    1) Venue

    2) Room Feng Shui

    3) Table & Chair Layout

    4) Audio Visual (AV)

    5) Registration & Sales Signup

    6) Handouts & Manuals

    7) Team

    8) Other Physical Elements You’ll Need

  • 10 Logistical Components to Setup For Your ONLINE Events

    Here is a list of things to consider and setup for your online tele seminars and webinar events.

    1)   Technology

    2)   Branding

    3)   Bonus / Discussion Question

    4)   Reminder Sequence

    5)   Environment

    6)  Pre-Event Prep

    7)  Support

    8)  Recoding

    9)  Start Time

    10) Handouts

  • Additional Resources

    Inside the Facilitator Workbook in addition to the implementation exercise, you’ll find the following elements:

    –   Room Specification & Requirements Sheet

    –  Room Layout Diagrams

    –  Stage Layout Diagram

    –  Example Venue Quote (Room & AV pricing)

    –  Volunteer Recruiting Letter

    –  Volunteer Expectation Letter

    –  Example Feedback Form

    We recommend that your volunteers are trained so that they know how to handle the logistics of your event.  We’ve included below a crew training audio which all volunteers listen to prior to working on an event.

Event Team Training Audio

  • Implementation Exercises

    The key to getting value from any endeavor resides in your willingness to integrate what you are learning and implement it in your life.  All new thought and new ideas are useless unless we act upon them.  The same is true in this course.

    If your goal is to be the kind of person that catalyzes change for others it will require you to step just outside of what’s known and what’s comfortable to act as you breathe and accept the challenges that lie before you.

    “You can’t cross a sea by merely staring into the water.” — Rabindranath Tagore

    As you begin to create your content for a group facilitated experience, you’ll need to begin with determining which clear story you plan on presenting and then adding engaging and transformational elements to that clear story. Complete the exercises below to create your content for a group facilitation.  If you are using RECODE content to become a RECODE FACILITATOR then much of this work is done for you and it’s a matter of learning and practicing it.  You’ll find that information in the RECODE WORKBOOK.

    Please note as a professional if you end up using our RECODE content in your non RECODE events please attribute us and this program.  Do not replicate our material without attribution.

    1) Layout. Sketch out a plan for the room setup that you want – you will be able to give this to the hotel for help with setup before you get there

    2) Needs Checklist. Make a list of all the things you need and don’t have from this training. Get all these things so you are ready to go, and having them will also get you excited about your next event.

    3) Venue. Call venues in your area to get pricing on a specific date and amount of time. Arrange to go see a few rooms

    4) Team. Arrange a team of volunteers to help you – just find people willing to unless you have a specific date

    5) Technology. Sign up for a webinar/teleconference service

  • Self Reflections

    Reflections exercises are one or more questions that we’d like you to be in deep consideration of for the entire week.  These are meant to be shared with your family, friends, and community so that they can offer you a more complete 360 view of yourself, your identity, and your reality.

    Everyone has blind spots.  These are areas where we are less developed that are outside our view.  Getting reflections will point out things that you might not ever know yourself.

    In addition, the more you consider these reflection questions the more likely you’ll be able to break through your current level of thinking and use the exercises to leap frog into a new level of consciousness.

     Here is this weeks self reflection question.

    1) How does it feel for you when you think about standing in a fully arranged room at a venue that you consciously designed with all these techniques?


    2) How does delivering in a live room differ for you from delivering online? Which do you prefer? What are the elements that you like the most? Least?

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Up Next - Facilitator Masterclass 8 - How to Create JV Partnerships